Create Rules To Divert Incoming Mails Automatically To A Subfolder
With Outlook 2003 you can easily create a subfolder for your Inbox, and then create a rule to have
emails from certain people go into that subfolder automatically. Just follow
these steps:
- From the Inbox, click File, New, Folder
- Type a name for the folder
- Click OK
- Click Yes
Now you just need to create a rule for emails to go into this folder
automatically:
- From the Inbox, select a message from a person for whom you would like
to create a rule
- Click Tools, Organize (or the Organize button on the toolbar)
- This will open an area above the Inbox. Note 2nd option: Create a rule
to move new messages from
- Make sure the correct persons name is in that box (if not, select a
message from that person in the Inbox below)
- Fill in the into portion of the rule (click the down arrow and choose
your new subfolder)
- Click Create
- At the message, click Yes if you would like all older emails from this
person to be moved to the new subfolder (or No if youd like for the older
emails to stay where they are, and only future emails to go directly into
the new subfolder)
- Note: The shortcut will be put in the My Shortcuts area (at bottom) of
the Outlook Bar
- Repeat these steps to create a rule for another person